General FAQ

_DSF8192.jpg

+ What is the difference between the Cater and Self-Cater rate?

Some of our sites allow the booking organiser to select whether the stay will be either catered or self-catered. A catered stay includes all meals and access to the tea and coffee station.

A self-catered stay includes access to a commercial kitchen located at the site booked, no meals or tea/coffee will be provided by Youthworks. Once an option is selected the entire duration stay will have rates that apply to that selection. Therefore, a catered camp cannot claim self-cater rates for any attendees.

+ What is included in Catered Rates?

Youthworks has set meal times and meals are organised by the Centre Catering Coordinator in standard Australian cuisine. Youthworks can cater for the following special diets: vegetarian, non-dairy, gluten free/wheat free, no egg, no shellfish, as well as selective meats such as beef, pork and chicken.

Special requests for types of meals will need to be presented by a group organiser at least two weeks prior to arrival. We aim to do our best to meet requests though we cannot guarantee all requests will be able to be fulfilled.

Standard meal times are 8 AM Breakfast, 12:30 PM Lunch, and 6 PM Dinner. These meals times are flexible up to 30 minutes either side of standard meal times. The centre staff must receive a program that indicates meal times otherwise standard times will be assumed.

+ I have made a booking enquiry what is the next steps?

Youthworks Conference Centre staff will respond to your booking enquiry to see if we have the right venue that fits your budget, dates and size. If you would like to lock into a site and date, then Youthworks will send you a booking form with a deposit request.

Once a booking form (contract) is sent, the group organiser will have two weeks to send Youthworks a signed booking form with payment to secure the booking.

+ How will Youthworks invoice for part-time guests?

Youthworks Conference Centres will invoice per person for their time onsite in relation to the rate on the booking form. Sites that are hired for a flat rate will not have a part-time breakdown. For guest staying part-time here is how we calculate the stay:

Catered group:

1 night = dinner, supper, breakfast, m/tea and lunch (no dinner on Friday)

1day = m/tea, lunch and a/tea

Additional main meal = $12 (applied to visitors or if day guests stay for dinner)

Self-cater group:

1 night = 4 PM to 2 PM

1day = 10 AM to 4PM

Here is an example of the formula we apply to part time guests over a weekend:

Sat AM to Sun PM= 1 night + day rate

Fri PM to Sat PM, OR Sat PM to Sun PM = 1 night

Day visitor for Sat or Sun = 1 day

+ Are there restrictions of what can be brought on a site? Eg: pets, fireworks, food.

Yes. We do not allow pets (documented service animals are allowed), nuts and any food products that contain nuts, candles, fireworks, weapons, pornographic material, or alcohol containing more than 15% alc/vol to be brought on site. We welcome the group organiser to contact us about any items they would like to bring along.

+ What bedding is provided?

Every bed has a pillow, mattress protector and blanket or doona. Linen (bed sheets, pillowcase and towel), are not included in the standard rates. Guests must bring their own linen or sleeping bag/pillow slip. Linen packs can be hired for $20 per person at each of our sites, though must be arranged prior to arrival by the group organiser to ensure the linen pack is ready on arrival.

+ We would like activities, how do we know the rates and how to book?

Activities are available, though they vary at each site what there is to offer. Our activities are divided into Standard and Premium rates, just ask the Centre staff at the site you have booked about the rates. Activities can be booked up to 4 weeks prior to arrival by the group organiser, after this timeframe the centre staff will notify you if the activity can be arranged. There is a low probability of activities having availability less than 4 weeks from the start date.

Activities will be added to the final invoice, though will not contribute to the minimum charge for the use of a site. Activities that are cancelled prior to the week before camp will be removed from the invoice. Activities cancelled less than 6 days before the arrival date will remain on the invoice.

+ Can we consume alcohol during our stay?

Youthworks Conference Centres allow beer and wine to be brought onsite to be consumed during meal times of your event, only by those over the age of 18 and not for the purpose of a party. We allow this as a privilege to groups and just ask that our parameters are followed. However, if we believe that during our after the stay the parameters of legal and/or responsible consumption has been disregarded then we reserve the right to terminate your booking without refund, issue a cleaning fee, and remove privileges for future bookings.

+ Is there air-conditioning?

All Centres have air-conditioning in the main meeting room. Blue Gum Lodge, Koloona, and Waterslea have air-conditioning in the bedrooms as well as in the dining room.

 Parents FAQ

_CAL1729.jpg

+ Who is Youthworks?

Youthworks Holiday Camps are part of the Youthworks division of Youthworks, the not-for-profit Youth and Children’s ministry arm of the Sydney Anglican Church. Youthworks Holiday Camps have been running fun, safe Holiday camps for thousands of young people for more than 50 years, and we're committed to providing camps of the highest standard.

+ Who looks after the campers?

Youthworks Holiday Camps are lead by teams of Christian volunteers from churches all across NSW. A ratio of 1 leader to 5 campers helps ensure campers are supervised and looked after 24 hours a day. All leaders are required to complete a number of child protection checks and attend training sessions and team meetings before attending camp.

+ How do I get to the venues?

You can find directions and maps to our centres here.

+ Will my child's camp be sharing the venue with anyone?

No, your child's camp will be the only one using the venue. While we do have multiple venues at some locations e.g. Shoalhaven contains our Waterslea and Koloona venues, Youthworks always gives exclusive use of venues to the groups booking them.

+ What does my child need to bring to camp?

Once registered, your camp may provide a packing list. If not though, there are some suggestions of what to bring here. Keep in mind that this is a general camp list, and you should exercise your own discretion e.g. HSC Study Camp students will probably need to bring a laptop or tablet.

+ Do they need to bring linen?

Yes. We provide a mattress, pillow and blanket, and we put a mattress protector on all our beds. However, we still request that you bring a sleeping bag or full linen to camp, including a pillow case.

+ Are there allergy friendly options available?

All our sites implement nut-aware policies and all meals on our menu do not contain nuts (e.g. No satays or Nutella), however our kitchens are supplied with ingredients that may contain traces of peanuts/tree nuts. If your child has a life threatening/anaphylactic allergy, please call our friendly catering staff to discuss a catering solution for your stay via our contacts page. We can also cater for gluten/wheat/dairy free and vegetarian diets.

+ What is involved in the Christian part of the camp?

Each day on camp there will be a Bible talk and then small discussion group time giving campers a chance to talk about issues in more depth, and to ask the leaders questions about God and life.

+ How safe are the outdoor activities you offer? Are your instructors qualified?

Our activities' sites undergo regular inspections by qualified contractors, as well as updated risk assessments every three years as part of our standards and procedures.

Youthworks outstanding safety record is due in no small part to our professional staff. All of our guides hold the relevant qualifications for the activity they are running, typically a Certificate III or IV in Outdoor Recreation. They also regularly take part in further education and training.

Youthworks is also a nationally-recognised Registered Training Organisation (RTO), and is certified to train our staff in-house as part of our Outdoor Ministry Traineeship.

+ Is there a bushfire plan in place at your venues?

All our sites are constantly in contact with the Rural Fire Service (RFS). At times of higher fire risk we let the RFS know the number of people and types of groups we have at our sites. The RFS include our needs in their evacuation planning, which we adhere to in the event of an emergency. Youthworks staff are all trained in responding to different emergency scenarios and we regularly conduct emergency drills at all our staffed sites.

+ Is there mobile phone reception at the sites?

Mobile phone reception varies across our sites. Port Hacking and the Blue Mountains are pretty good, while Shoalhaven and Kangaroo Valley can be patchy. We always recommend not contacting your child while on camp, unless in an emergency.

+ Can I pay for camp in installments?

If you select to pay by credit card you will be unable to pay in installments. If you need some flexibility in paying for your holiday camp please contact the Youthworks Holiday Camps Coordinator before registering and they can help make payment arrangements.

+ Do you provide financial assistance for students?

We don’t want anyone to miss out on the opportunity of attending a Youthworks Holiday Camp. While the camps are certainly invaluable, they do cost a lot to run. Youthworks Holiday Camps have a financial assistance program available to campers who cannot afford to pay the full cost of camp. Campers are asked to contribute whatever they can to the price of the camp and then the balance is paid from the financial assistance fund which comes from donations from others who also understand how valuable Youthworks Holiday Camps are.

If you require help in paying for the cost of a camp you can download a Financial Assistance Form here. We’ll give you a call to discuss your assistance after you have returned the completed form by email to holidaycamps@youthworks.net.

+ Can my child transfer from one holiday camp to another?

Yes you can. Just contact the Youthworks Holiday Camps Coordinator to arrange this.

+ Can I cancel my child's camp registration once it has been paid?

For our cancellation policy please see our Terms and Conditions on the online registration site.

HSC FAQ

_CAL4038.jpg

+ Who is Youthworks?

Youthworks Outdoors is a division of Youthworks, the not-for-profit Youth and Children’s ministry arm of the Sydney Anglican Church. Youthworks HSC Study Camps have been running study camps for more than 20 years and are committed to providing camps of the highest standard.

+ What’s involved in the Christian part of the camp?

Each day on camp there will be a short Bible talk and then small discussion group time giving students a chance to talk about issues in more depth, and to ask the leaders questions about God and life beyond the HSC.

+ Who runs the camps?

Each Youthworks HSC Study Camp is run by a Christian director and leadership team that can include teachers, university students and full-time workers. Directors generally hold a range of graduate and postgraduate qualifications. The camps are a co-operative effort across the wider Christian community and involve leaders from many different churches and denominations from across NSW. All leaders are required to complete a number of child protection checks and attend training sessions and team meetings before attending camp.

+ I’m doing the International Baccalaureate. Can I still come?

Every year we get a few students who are completing the IB rather than the HSC, and they have all benefited immensely from the camps. The tutors and leaders will generally not have experienced the IB but, despite syllabuses being quite different, some things are the same e.g. 2+2=4, i * i = -1, bonjour is still French for hello, etc. Most study sessions are self driven and you go at your pace with your notes and material.

+ Which subjects do you cover?

Generally, the study sessions at all the camps are self study in fully supervised library style environment, with tutoring in English and Maths available. Often leaders are familiar with other subjects as well and will be able to help you if required, but we can’t confirm anything until the start of camp. If there’s enough interest, leaders may run tutorial-style, group study sessions, which we’ll advise you about when you get to camp.

+ Can I bring a musical instrument to practice?

This may be possible depending on the site and the number of other students doing the same thing. Please contact us for more details and to discuss arrangements.

+ Can I use one of these camps for the Residential Project for my Gold Duke of Edinburgh Award?

The simple answer is yes, however it is best to check with your Award Coordinator. We can provide you with exposure to the teachings of Christianity and the chance to spend a week with people you have never met before.

+ I don’t know anyone on camp. Is that a problem?

On every HSC Study Camp there are a number of students who have come on their own. This can often work in the students favour as they are less likely to be distracted during the study sessions!! Youthworks HSC Study Camps are also a great chance for students to network and meet others from many different schools and educational backgrounds across NSW.

+ What are the rooming arrangements?

Dormitory style! The girls and guys rooms are separated from each other as much as possible and there are leaders in each block of cabins to ensure appropriate standards of behaviour are maintained.

+ Can I be in the same room as my friend?

Sure! Prior to camp, students can request to be in a room with whomever they like so long as they are the same gender- just write their name in the appropriate section of the registration form. The camp Director will allocate rooms according to these requests as much as possible, subject to factors like camper numbers, size of cabins, etc. The Director may also choose to separate students while on camp for disciplinary reasons.

+ What do I need to take with me on camp?

Details regarding what you will need to take with you on camp is including in the information letter which you will be sent about 3 weeks before the start of camp.

+ Are the leaders trained to handle emergencies?

All Youthworks HSC Study Camps have at least 1 qualified Senior First Aid officer on the team who can offer immediate medical assistance if required. The camp Directors are also supplied with information on the location of the nearest hospital and medical centres to ensure swift action can be taken in the event of any injury or emergency.

+ Can you cater for my special dietary requirements?

All our sites implement nut-aware policies and all meals on our menu do not contain nuts (e.g. No satays or Nutella), however our kitchens are supplied with ingredients that may contain traces of peanuts/tree nuts. If your child has a life threatening/anaphylactic allergy, please call our friendly catering staff to discuss a catering solution for your stay via our contacts page. We can also cater for gluten/wheat/dairy free and vegetarian diets. On the registration form for camp, you’ll be asked to note any dietary requirements, and we’ll contact you for more information if required.

+ Can you cater for my special medical requirements?

Dealing with medical requirements is common and the leaders can confidently administer medication if you have requested it. Please ensure that all medication requirements, even self-administered, are detailed in the ‘Medication’ section of the registration form for the camp.

+ Do you provide financial assistance for students?

We don’t want anyone to miss out on the opportunity of attending a Youthworks HSC Study Camp. While the camps are certainly invaluable, they do cost a lot to run. Youthworks HSC Study Camps have a financial assistance program available to students who cannot afford to pay the full cost of camp. Students are asked to contribute whatever they can to the price of the camp and then the balance is paid from the financial assistance fund which comes from donations from others who also understand how valuable Youthworks HSC Study Camps are.

If you require help in paying for the cost of a camp you can download a Financial Assistance Form here. We’ll give you a call to discuss your assistance after you have returned the completed form by email to hscstudyconferences@youthworks.net.

+ Can I transfer from one camp to another?

Yes- as long as the other camp is not full! Just contact the Youthworks HSC Study Camp Coordinator to arrange this – it is free to transfer.

+ Can I pay for the study camp in installments?

If you select to pay by credit card you will be unable to pay in installments. If you need some flexibility in paying for your study camp please contact the Youthworks HSC Study Camp Coordinator before registering and they can help make payment arrangements.

+ Can I cancel my camp registration once it has been paid?

For our cancellation policy please see our Terms and Conditions.

 Be A Leader

2 - Time to Escape the Everyday? .jpg

Do you want to lead on a Youthworks Camp?

Youthworks has been a provider of holiday and HSC Study Camps for over 50 years, giving many young people opportunities to develop in their faith in God while having lots of fun and making great relationships. Leading on a Youthworks Camp is an awesome opportunity to use the gifts God has given you to serve others. You will also get a chance to develop skills in leadership, patience, love, trust, submission, and forgiveness, that will be invaluable to you in life. Leading on a camp is also great fun and you will make life-long friendships. If you’re keen to join one of our leadership teams you’ll need to meet a few simple requirements:

  • Be at least 16 years old (18 for HSC Study Camps)

  • Have a strong Christian faith;

  • Be a current and regular member of a Bible-believing Christian church;

  • Accept the Youthworks Statement of Faith and all other policies relating to Youthworks Camps;

  • Be able to work in a team ministry and under another person’s directorship;

  • Be cleared through the NSW Working With Children process: requires a New Working With Children’s Check number

  • Have completed the Youthworks Safe Ministry Training course or equivalent under the Safe Churches Training Agreement.

+ What are the responsibilities of being a leader?

While on camp, leaders will be expected to attend all meals, session times and activities. You will also be in charge of a discussion group and you may be allocated other responsibilities such as running an activity, looking after orderlies, running the bookstall, organising the final night’s decorations, etc.

There are lots of different roles on camp and the director will be able to supply you with any information about a specific role that you have been assigned to do. You are also responsible for modeling Christ in everything you do and say on camp, to the campers, other leaders, camp director, and anyone else who may be involved with camp. You are encouraged to make the most of every opportunity to share your faith and your life with others on camp. As a leader you also have a duty of care to ensure that reasonable care is taken for the campers. This involves putting safety first in all aspects of camp life, stepping in when there is a potentially dangerous situation, letting the director know about any problems as soon as possible after they occur, and immediately assisting an injured person.

The responsibility doesn’t end once camp is over. We see ongoing contact with campers as a really important part of camp life. Leaders are encouraged to continue praying for the campers after camp and to follow them up using the appropriate channels as set up by Youthworks. Camp reunions can also be a great way of continuing the camp community feeling after camp has officially finished. The camp director can give you more information on camper follow-up procedures.

+ Do I get any leader training?

Youthworks understands the importance of equipping our camp leaders to handle whatever situation they might come into on camp. A Leader Training Day is held once a year, where you’ll develop your camp leadership skills with sessions such as:

  • Running a small discussion group,
  • Organising a successful activity session,
  • andHow to share your faith with others.

There are also Senior First Aid, Bronze Medallion, and Safe Ministry Training courses held throughout the year. Your Camp Director will advise you of these dates, otherwise you can contact the Camps Coordinator for more information.

+ As a leader, do I pay to go on camp?

Yes, though it is a reduced rate to only cover room and board while onsite. Cost ranges from $190-250 depending on the length of camp.

+ Can my children come on camp?

Brilliant, yes please! Here is a form: Leaders Kids Form.